CHEQ Administration FAQs
When is the CHEQ administered?
The CHEQ is administered in September when Kindergarten begins. Over the month, schools will schedule a time and invite parents and caregivers to come in to the school to complete the CHEQ. During September and October, summary classroom and school level reports are generated and made available to schools.
Can the CHEQ be completed in the spring?
All participating school districts administer the CHEQ in September. At this point, it is not administered in the Spring. There are two main reasons for this. First, administering the CHEQ in September maximizes participation and facilitates administration for schools. Not all students entering Kindergarten in September have been enrolled by the Spring, thus a Spring administration would not be able to capture the entire incoming student population. Second, and most importantly, given the rapidity of brain and biological development in the early years, children undergo significant developmental change with each passing month. Due to this, we wait until September to administer the CHEQ in order to capture the many influential opportunities and experiences children will encounter over the summer. In this way we can provide schools and communities with up-to-date information that can best help them to plan for and support their incoming students.
If students arrive later in the year, can they still complete the CHEQ?
Students who join your school after the CHEQ closing date can still complete the CHEQ up until June, however, their data will not be included in the classroom, school or district level reports. We strongly encourage schools to administer the CHEQ to parents adn caregivers of these students since schools will still receive a copy of their individual reports thereby helping Kindergarten teachers to get to know these children better.
How are the data linked between HELP tools?
The data from the CHEQ may be linked at the individual level with other data to learn about the factors that influence children’s well-being, health, and school success. Other data may include education and health information such as the Early Development Instrument (EDI) and eventually the Middle Years Development Instrument (MDI). The data that are linked can only be used for research or statistical purposes by HELP approved researchers, under an approved Research Agreement.
When will the community reports be available?
We are currently in the development stage of the CHEQ Community Reports. We are working with participating school districts and communities to identify a report format and content that will be most useful for stakeholders. We anticipate that these will present both EDI and CHEQ data together at the community level.
Can parents and caregivers skip a question if they are not comfortable answering it?
Yes. Parents and caregivers can leave a question blank if they are not comfortable answering it. Alternatively, they may choose to select the ‘prefer not to answer’ option. When a parent or caregiver chooses ‘prefer not to answer’ this does not get reported back to the school in any way.
My school wants to invite an Early Years Partner from our community to the CHEQ Parent and Caregiver Meeting to help them log in and provide extra support. Is this okay?
It is up to you whether or not you involve Early Years Partners at the CHEQ Parent and Caregiers Meeting to assist parents to log in and complete the questionnaire. Any non-school personnel who provide support at the CHEQ Parent and Caregiver Meeting must sign a HELP Confidentiality Agreement. Please note that a trained member of school personnel must also be present during the CHEQ Parent and Caregiver Meeting while parents complete the questionnaire.
Can we see the questions that are on the CHEQ in advance?
Yes. You can check out the entire questionnaire in PDF format on the HELP website by clicking visiting the Childhood Experiences Questionnaire.
How do English language learners complete the questionnaire?
At this time, the CHEQ is available in English only. The Parent(s) and/or Caregiver(s) is notified of this in the CHEQ Parent/Guardian Consent Letter. In addition to English, the Parent/Guardian Consent Letter is available in Korean, Farsi, Punjabi and Chinese (Simplified). English language learners who think they may have difficulty understanding the questionnaire are encouraged to bring along a relative or friend who can support them. A trained CHEQ Leader is also present during the CHEQ Parent and Caregiver Meeting to assist parents/guardians as needed. Finally, there is a read aloud function for each question that parents and caregivers may opt to use if they prefer to listen to, rather than read, the questions. Our ultimate goal is to make the CHEQ easily accessible to all and we are working towards making the CHEQ available online in multiple languages.